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Longevity Pay and Hazardous Duty Pay (Policy 03-40 Longevity Pay and Hazardous Duty Pay (Policy 03-406) is an official four-page compensation policy issued by Stephen F. Austin State University (SFA), originally effective September 1, 2023. It establishes the rules, eligibility conditions, payment schedules, and administrative procedures for two forms of supplemental pay: Longevity Pay for full-time non-academic employees, and Hazardous Duty Pay for commissioned law enforcement officers.
Purpose and Coverage
The policy applies to:
Full-time non-academic staff working 40 hours per week
Commissioned law enforcement officers employed by SFA
Faculty, part-time workers below 40 hours, charter school teachers, and other exempt groups are excluded.
1. Longevity Pay
Eligibility
Applies to full-time, non-academic employees (excluding those eligible for hazardous duty pay).
Employees must work 40 hours/week, or have combined appointments equaling 40 hours.
Prior Texas state service—including part-time, student work, faculty service, and legislative service—is credited once verified.
Longevity pay begins on the first day of the month after completing 2 years of state service (and each additional 2-year increment).
Cannot be prorated.
Payment Amount
Longevity pay is $20 per month for each 2 years of state service, with a maximum of $420 per month.
The policy provides a full incremental table, ranging from:
0–2 years → $0
2–4 years → $20
Continuing in 2-year increments up to
42+ years → $420 maximum
Administrative Rules
Pay is included in regular payroll (no lump-sum checks).
A change affecting eligibility takes effect the next month, not mid-month.
Impacts federal withholding, retirement contributions, and insurance calculations.
Not included in lump-sum vacation payouts at termination—but is included in vacation/sick payout calculations for deceased employees’ estates.
2. Hazardous Duty Pay (HDP)
Who Qualifies
Full-time commissioned law enforcement officers performing hazardous duties.
Eligibility and definitions follow Texas Government Code §§ 659.041–047, 659.305.
Payment Amount
HDP is $10 per month for each year of hazardous-duty-eligible state service.
Begins after 12 months of service, starting the next month.
Continues at the same rate until the next full year is completed.
No statutory cap, except for certain Texas Department of Criminal Justice roles (not applicable here).
The provided example lists increments from:
1–2 years → $10
2–3 years → $20
Up to
5–6 years → $50
Special Transition Rules
An employee switching from non-hazardous to hazardous duty:
Retains prior longevity pay for past non-hazardous service
Earns no additional Longevity Pay while receiving HDP
Hazardous-duty time counts toward future state service calculations
An employee switching from hazardous duty to non-hazardous duty:
Stops receiving HDP immediately
Becomes eligible for Longevity Pay, including credit for previous hazardous duty years
Procedural and Payroll Notes
Both Longevity Pay and HDP are part of total compensation, not base salary.
Both affect:
Federal tax withholding
OASDI
Group insurance calculations
Retirement contribution levels
Neither type of pay is included in termination vacation payouts, but both are included in estate payouts after an employee’s death.
Overall Summary
This policy clearly defines how SFA compensates long-serving employees and those performing hazardous duties. It provides:
Transparent eligibility criteria
Exact monthly pay schedules
Rules for service verification, timing, transitions, and payroll treatment
It ensures consistent, compliant administration of supplemental compensation across the university’s workforce.
If you’d like, I can also prepare:
📌 a shorter executive summary
📌 a side-by-side comparison with your other longevity pay documents
📌 a fully integrated meta-summary across all compensation/ longevity files
Just tell me!... |